Special case of Austrian collective agreements

Unlike in Germany or Switzerland, the extensive travel expense regulations in Austria are not only anchored in law, but can also be found in industry-specific collective agreements.

These agreements, which are negotiated annually between the employer side (chambers of commerce) and the trade unions, set out, among other things, the framework conditions for travel expenses as well as travel costs.

As a result, per diem rates and taxation of travel expenses vary from industry to industry. This is a major challenge for automated travel expense management; as a result, it was not previously possible to deposit all regulations from collective bargaining agreements in Concur.

As a Concur Customer Success Partner, Rocon has therefore developed a customizable add-on called Individual Travel Allowance, or ITA for short, which captures and maps the framework of collective agreement requirements across all industries in Concur.

Add-on Individual Travel Allowance

When an employee creates a new expense report, they first select the Individual Travel Allowance in Concur. Thanks to the add-on, the travel expense management software now automatically takes into account all individual regulations set out in the collective agreement, such as daily rates or tax rates.

The employee only has to select the respective items and can fill in his travel expense report as usual. In case of an incorrect entry, he receives an automatically generated message and can send his expense report to the approver after correcting it.

The Individual Travel Allowance is configured so that the approver also sees any discrepancies directly in Concur - making the approval process transparent and the billing process faster.

After an intensive testing phase, the add-on is now successfully in use with the first Austrian customers. Soon, the add-on will also be available for request via the App Centre in Concur.